PRIVACY POLICY
Last updated: July 11, 2025
White Sands Weddings (“Company,” “we,” “us,” or “our”) operates the website https://whitesandsweddings.com (the “Site”) and related pages, landing pages, social-media profiles, and email communications. We respect your privacy and are committed to protecting the information you share with us. By visiting or using the Site, booking our services, or interacting with us on any platform, you accept the practices described below. If you do not agree, please stop using the Site.
1. WHAT WE COLLECT
Personal data you volunteer
• Name, postal address, email, phone number
• Wedding details (date, venue, guest count, budget range, planning status, vendor list)
• Payment-related details (last four digits of card, billing address—full card data is handled only by our payment processors)
• Any information you include in questionnaires, contact forms, surveys, contests, emails, or direct messages
Data collected automatically
• IP address, browser type, device type, referral URL, pages visited, and time spent, captured via cookies, pixels, and server logs
• Location data and device identifiers when you access the Site from a mobile device
Social-networking data
• Public profile information you grant us access to when you interact with us on platforms such as Instagram or Facebook
Media
• Photos, video, and audio captured in the course of performing contracted services
2. HOW WE USE THE INFORMATION
We use your data to:
respond to inquiries, draft proposals, and deliver contracts
process payments, send invoices, and issue refunds
plan, photograph, and film your wedding or related event
deliver galleries, highlight films, and products
send scheduling reminders and project updates
email newsletters, pricing guides, or promotions (you may unsubscribe anytime)
post portfolio images or testimonials with your written permission
improve Site performance through analytics
detect and prevent fraud or misuse
comply with legal obligations
Legal grounds
We rely on one or more of the following: (a) your consent, (b) performance of a contract, (c) our legitimate interests in running and marketing our business, and (d) compliance with legal duties.
3. COOKIES & TRACKING
We use cookies, pixels, and similar technologies to:
remember your preferences
understand how visitors use the Site (Google Analytics)
serve ads and retargeting campaigns (Meta, Google Ads)
You can disable cookies in your browser at any time, though parts of the Site may not function properly.
4. THIRD-PARTY SERVICE PROVIDERS
We share information only as needed with trusted vendors who perform services for us, including:
HoneyBook (CRM, contracts, payments—Stripe)
Pixieset (photo gallery delivery)
Vimeo and YouTube (video hosting)
Google Analytics (website analytics)
Email-marketing platform (MailerLite/Flodesk)
Advertising platforms (Meta Ads, Google Ads)
Each provider has its own privacy policy and safeguards; we never sell your data.
5. DATA STORAGE & SECURITY
SSL/TLS encryption secures data transmitted on the Site.
Third-party platforms store data on encrypted servers and restrict internal access.
We use two-factor authentication wherever possible.
Although no method is 100 % foolproof, we monitor for breaches and will notify you of any incident that could pose a serious risk within 72 hours.
6. DATA RETENTION
Inquiry records that do not result in bookings: kept for up to 24 months, then deleted or anonymized.
Client project files: retained for seven years for tax and legal purposes.
Portfolio images or films: retained indefinitely unless you withdraw consent.
Marketing list: retained until you unsubscribe or ask for deletion.
7. YOUR RIGHTS
Depending on where you reside (e.g., EU/UK GDPR, California CCPA/CPRA), you may:
request access to the personal data we hold about you
ask us to correct, delete, or restrict processing of your data
object to certain processing activities
withdraw consent at any time (does not affect prior processing)
opt out of marketing emails via the “Unsubscribe” link
request portable copies of your data
To exercise any right, email info@whitesandsweddings.com. We may verify your identity before acting on your request.
8. CHILDREN
The Site is not intended for anyone under 16. We do not knowingly collect data from minors. If you believe a child has provided personal information, contact us so we can delete it.
9. INTERNATIONAL VISITORS
Our servers and third-party processors are located in the United States. If you access the Site from outside the U.S., you consent to the transfer and storage of your information in the U.S., which may have different data-protection laws than your jurisdiction.
10. CHANGES TO THIS POLICY
We may update this Privacy Policy periodically. The “last updated” date reflects the latest revision. Continued use of the Site after changes are posted constitutes acceptance of the revised Policy.
11. CONTACT
White Sands Weddings
info@whitesandsweddings.com
By using this Site or submitting information to us, you acknowledge that you have read, understood, and agree to this Privacy Policy.
View Our Terms & Conditions HERE